SAP Certified Application Associate - SAP Business One 8.8 Sample Questions:

1. You created a delivery for a sales order. The delivery automatically created a journal entry. Why was the journal entry created?

A) Every document in the sales process creates a journal entry from the sales order through the invoice.
B) This journal entry is created when a customer is tax liable. When a delivery document which contains a tax amount is created, the system automatically creates a journal entry.
C) All sales documents that affect inventory quantity create a journal entry regardless of which type of inventory method is used.
D) You are using perpetual inventory so every document that affects inventory creates a journal entry to reflect the inventory value in the general ledger.

2. During implementation Maria, the accountant, decided to use a pre-defined chart of accounts template. After working with the system for a while, she wants to add some new posting expense accounts to the chart of accounts. At which level would you recommend Maria add the new accounts?

A) A lower level than the template posting expense accounts
B) The same level as similar posting expense account
C) A lower level than the retained earnings account
D) In the operating costs drawer as title accounts

3. The implementation consultant has added 20 user-defined fields to the header area of various marketing documents. However, the client lead is confused because she sees all the fields every time she opens a new sales order. She only wants to see the fields for the document she is working on. What can the consultant suggest to help?

A) Organize the user-defined fields into categories. The client lead can then select the category that applies to the marketing document she is viewing.
B) Using authorization groups, assign relevant user-defined fields to the client lead. All non-assigned fields will be hidden in the display.
C) The client lead can sort user-defined fields, so that the fields required for the currently opened document appear first. This only affects the current user.
D) Using Form Settings, user-defined fields that are not relevant for a document can be hidden from the document, just like ordinary fields.

4. The sales manager wants to be informed when a sales employee issues an order that would produce a gross profit less than 25%. However, he does not want the sales process to be blocked. What is the easiest way to implement this?

A) Schedule the Sales Analysis report to run when the gross profit is below the threshold.
B) Use an approval procedure with a predefined condition for gross profit deviation.
C) Use an alert with a predefined condition for gross profit deviation.
D) Add a user-defined field to the sales order document, with a query to report when the gross profit is less than 25%.

5. Rodney is a buyer at a company using SAP Business One. Rodney has just learned that their item A1000 will be delivered from the vendor in different units than previously. Currently the item master is set up with "carton" as the purchasing unit. Starting today, the vendor will be delivering this item as individual items. Since several transactions already exist in the system for this item, what should Rodney do?

A) Change the purchasing unit manually in each purchase order.
B) Change the purchasing unit on item A1000 from "carton" to "piece".
C) Delete the item master A1000 first and then create a new A1000 with the correct purchasing unit.
D) Create an additional item master record with a new item number and "piece" as the purchasing unit.

Solutions: